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Administrative Assistant

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Date: 01-Jan-2022

Location: Jericho, NY, US

Company: Purolator

Open up to the Possibilities!

Working at Purolator International, Inc. is more than a job.  It's an opportunity to be part of a winning team and to contribute to the success of our growing company.  Purolator International is a subsidiary of Purolator Inc., Canada's largest integrated freight and parcel solutions company with over 50 years of delivering reliable, efficient and cost-effective shipping to, from and within Canada for more than 210 countries and territories worldwide.  We are the leading provider of cross-border logistics between the United States and Canada.  This is an exciting and evolving industry and we’re leading the change as we strive to deliver the future. Purolator International is rapidly expanding throughout the United States and seeking talented individuals to join our team.  Are you open to the possibilities?


Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment, subject to reasonable accommodation. If you have questions, please feel free to ask during your interview.


SHIFT: 8:30 am – 5:00 pm EST, 1 hour lunch, 37.5 hours per week


LOCATION:  Jericho, NY *There is the opportunity to support a hybrid remote working schedule if desired. This would comprise of 3days/week in the office and 2 days/week remote*


Job Summary:

The Administrative Assistant is responsible for providing administrative support to members of the Purolator International Executive Leadership team in the Corporate Headquarters. 

This position plays an integral role on the strategic sales team to drive business and is responsible for assisting the sales and operations to meet internal needs by performing a variety of tasks under general supervision. 


Experience Required to Be Considered:

  • At least 3-5 years as an Administrative Assistant
  • Detailed knowledge of MS PowerPoint, Excel, Word & Project
  • Project coordination experience
  • Exceptional written and oral communication and organizational skills


Preferred Experience:

  • Experience in the transportation, freight forwarding or marketing industry a plus


Day to Day Responsibilities:

  • Compile, prepare and maintain weekly, monthly reports and presentations
  • Supporting and coordination project related activities
  • Assisting management with budget related items
  • Provide administrative support to the PI Executive Leadership Team members
  • Organize travel, audit expense reports and meetings
  • Maintain expense tracking systems & assist with members of the Management team and their direct report’s Expense submissions and approvals (i.e. Expense entries, , car allowance, etc).
  • Maintain confidentiality and exhibit a high level of discretion and professionalism
  • Provide back-up assistance to other members of the Administration team as needed
  • Other duties as deemed necessary


Skills & Abilities Required


  • Strong computer and internet research skills
  • Project coordination experience
  • Ability to work well with all levels of management and staff, as well as outside vendors
  • Exceptional written and oral communication and organizational skills
  • Adaptive to changing work environment
  • Ability to management multiple projects simultaneously
  • Strong organizational and time management skills
  • Ability to handle multiple assignments under time constraints and demonstrate strong prioritization skills while ensuring accuracy and timeliness of work
  • The candidate is expected to maintain confidentiality and exhibit a high level of discretion and professionalism.


Education and/ or Work Experience:

  • High school Diploma or equivalent work experience
  • At least 3-5 years as an Administrative Assistant
  • Detailed knowledge of MS PowerPoint, Excel, Word & Project
  • Experience in the transportation, freight forwarding or marketing industry a plus


Working conditions under which the job is performed include, but are not limited to concentrated visual or auditory attention, repetitive movements (i.e. typing, data entry, answering phone), heavy volume of paperwork, extensive sitting during work hours.  



Posting Number: 49624   
Hours of Work: Mon-Fri - 8:30 am - 5:00 pm, 37.5 hrs per week  
Job Code: 863  
Location: HQ Two Jericho Plaza, Suite 204  
Reports to: Sr. Mgr Corp Comm Training & Admin U.S.   
Working Conditions: Office Environment  


Purolator International, Inc. provides a competitive benefits package to employees and their families, including:

  • Medical, Dental, Vision, Prescription Drugs (80%+ paid by Employer)
  • 401k with up to 6% Employer Company Match
  • Employer Funded Life Insurance
  • Annual Bonus Incentive Plan
  • Disability/Income Protection
  • Tuition Assistance
  • Employer Funded Health Savings Account (H.S.A)
  • Paid Time Off (Total of 29 days)

Purolator International is an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other factors considered discriminatory. If you require an accommodation during the recruitment process, we will work with you to meet your needs.


Purolator International, Inc. is proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing and background verification checks.


Purolator International depends on our communities for public and business services that are critical to our success. We strive to always give back to the communities we belong to. A key component of the Purolator International’s culture is making valuable and charitable contributions as a company, regionally and as individuals. 

We recognize that our employees and their families are key stakeholders. We will only be successful as a business if we provide our employees with a safe and healthy workplace and if we have the right people in the right roles with the support they need to succeed. We hire for attitude and train for skills.  To learn more about us and our values, go to

Nearest Major Market: Long Island
Nearest Secondary Market: New York CIty

Job Segment: Secretary, Outside Sales, Administrative Assistant, Data Entry, Administrative, Sales