Freight Auditor Supervisor

Open up to the Possibilities!

Working at Purolator International, Inc. is more than a job. It's an opportunity to be part of a winning team and to contribute to the success of our growing company. Purolator International is a subsidiary of Purolator Inc., Canada's largest integrated freight and parcel solutions company with over 50 years of delivering reliable, efficient and cost-effective shipping to, from and within Canada for more than 210 countries and territories worldwide. We are the leading provider of cross-border logistics between the United States and Canada. Are you open to the possibilities?

Purolator International, Inc. provides a competitive benefits package to employees and their families, including:

• Medical, Dental, Vision, Prescription Drugs (80%+ paid by Employer)
• 401K with up to 6% Employer Company Match
• Annual Bonus Incentive Plan
• Tuition Assistance
• Employer Funded Health Savings Account (H.S.A)
• Paid Time Off (Total of 21 days)

Summary

The Supervisor is primarily responsible for key activities related to our approval and record keeping process of direct expenses.  The ideal candidate will be able to maintain a strong relationship with our vendors, third party payment processing firm and internal operations to ensure timely and diligent audit and exception resolution methods are followed. 

Also responsible for overseeing the accounts payable activities for the various transportation and logistic services performed by our network of providers.  This position must understand basic strategy and process and be confident in some of the often-tough discussions with vendor collections, internal departments, and Manager’s.  

Location

Jericho, NY

Schedule

Hybrid: Tuesday and Thursday in the office

Monday – Friday, 8:30am -5:00pm EST 37.5 weekly hours

Working conditions under which the job is performed include concentrated visual or auditory attention, travel to local work and/or customer locations (advanced notice provided), repetitive movements (i.e., typing, data entry), high volume telephone activity, extensive sitting during work hours.

Responsibilities

• Primary function is to develop or design what our audit process will look like and manage 3rd party vendors by communicating and monitoring standard operating procedures vendors need to follow; ensure vendor payment in timely and efficient manner; and address root causes for exceptions outside of normal process
• Monitor and enhance the weekly Transportation Expense Management process developed between our third-party payment processing firm “3PV”, vendors and transportation management system.
• Establish a respectful and simplified vendor communications and issue escalation process
• Identify opportunities for vendor discounts and cost reductions
• Managing team of Freight Auditors, managing projects, running meetings, prioritizing team workload
• Coordinate personnel in the Operations, Freight Purchasing and the Billing Department to ensure all shipments and accessorial’ s are billed; act as a project manager to ensure effective processing
• Focus audit teams’ effort on resolving open invoices based on prioritization standards
• Ability to research, categorize and resolve weekly invoice exceptions
• Lead as a subject matter expert during weekly, or as needed, meetings to consult on vendor onboarding, dispatching, and branch operations activities that impact the recording and finalizing of costs in our transportation management system
• Coordinate with billing department to minimize potential revenue leakage
• Define and ensure consistent application of GL coding, customer allocations and accruals
• Capable of adjusting and implementing new matching and audit system methods with “3PV”
• Coordinate the accurate submission of expense filings with parent company
• Train audit and operations teams to enhance their ability to manage direct expenses
• Provide cost analysis to ensure quality and insights for financial reporting and budgeting
• Work closely with Purchased Transportation Manager on administration of Vendor Profiles, Contracts and Tariffs
• Maintain a positive reputation with our vendor and credit reporting agencies

Experience Required

• Bachelor’s degree in Accounting, Finance, or work equivalent
• 5+ years of experience in Accounts Payable
• Experience in short pay and dispute resolution best practices
• Ability to be recognized as the authority on Direct Expenses
• Must be proficient in Microsoft Office, including Intermediate Excel (V-lookups & Pivot tables)
• Transportation or Freight Forwarding background a plus

Skills & Abilities Required

• Strong understanding of many of the transportation services being purchased
• Thorough knowledge of AP & General Ledger systems and procedures
• Understands payables
• Computer savvy and analytical mind set 

Purolator International is an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other factors considered discriminatory. If you require an accommodation during the recruitment process, we will work with you to meet your needs.

Purolator International, Inc. is proud to be an EEO/AA employer M/F/D/V. We perform pre-employment background verification checks.

Purolator International depends on our communities for public and business services that are critical to our success. We strive to always give back to the communities we belong to. A key component of the Purolator International’s culture is making valuable and charitable contributions as a company, regionally and as individuals.

We recognize that our employees and their families are key stakeholders. We will only be successful as a business if we provide our employees with a safe and healthy workplace and if we have the right people in the right roles with the support they need to succeed. We hire for attitude and train for skills. To learn more about us and our values, go to www.purolatorinternational.com.