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Procurement Specialist

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Date: 23-Nov-2022

Location: NY, US

Company: Purolator

 

Open up to the Possibilities!

Working at Purolator International, Inc. is more than a job. It's an opportunity to be part of a winning team and to contribute to the success of our growing company. Purolator International is a subsidiary of Purolator Inc., Canada's largest integrated freight and parcel solutions company with over 50 years of delivering reliable, efficient and cost-effective shipping to, from and within Canada for more than 210 countries and territories worldwide. We are the leading provider of cross-border logistics between the United States and Canada. Are you open to the possibilities?

 

Purolator International, Inc. provides a competitive benefits package to employees and their families, including:

  • Medical, Dental, Vision, Prescription Drugs (80%+ paid by Employer)
  • 401K with up to 6% Employer Company Match
  • Annual Bonus Incentive Plan
  • Tuition Assistance
  • Employer Funded Health Savings Account (H.S.A)
  • Paid Time Off (Total of 21 days)

 

Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment, subject to reasonable accommodation. If you have questions, please feel free to ask during your interview.

 

Job Summary

The Procurement Specialist will be the primary point of contact for designated Purolator International vendors.  The position will support business stakeholders with creation of purchase orders and facilitation of invoice payments.  The Procurement Specialist will ensure facility systems are up to date, landlords are paid in accordance with lease agreements and ensure employee expense submissions are compliant to Purolator International travel policy. This position will be the go-to person for any relevant matter from booking tickets to reconciling expenses to ensuring travel safety along with managing relationships with travel agencies and vendors. The Specialist will also maintain the Motus Car Allowance Program and Policy along with maintaining the Cell Phone Program and Policy.

 

Location

We will consider remote candidates for this role, but candidate must live in a commutable distance to the following branches: Jericho, NY; Middletown, PA; Norristown, PA; Chicago, IL and Taylor, MI

 

Schedule Monday- Friday 8:30am - 5:00pm, 37.5 weekly hours

Hybrid work schedule with 1-2 days being in the office

 

Essential Functions

Procurement:

  • Review and approve purchasing associates Staples online purchases
  • Manage the purchase of specialized items such as: small office equipment, furniture, – negotiate pricing when required
  • Support IT on specific IT equipment that cannot be purchased through Corporate
  • Support HR on supplies and/or office equipment purchases for new hires not handled by IT
  • Issue and process purchase orders for large purchases
  • Maintain supply inventory data base
  • Manage Staples website with updates to purchasing associate accounts and ship to listing
  • Review direct expense purchases for Operations – some involving supplies from CSD – ensure inventory is available, negotiated pricing is being met
  • Monitor Ariba for open tasks and follow up with appropriate stakeholder
  • Prepare and submit renewal documentation to landlord – track daily until processed through
  • Review purchasing program through CSD
  • Monthly Ops Meeting:  Finalize & present financial analysis reports for office supplies purchased
  • Review and voucher vendor invoices (i.e., Staples, Shred It, ProTravel)

 

Facility Management:

  • Review and process all facilities invoices within Ariba and prepare for review with team lead.
  • Research and update information required for Monthly Ops meeting for Facility, Procurement & Travel.
  • Maintain facility lease filing online & hard copy files
  • Follow up on any facility issues that may arise during facility inspection to completion
  • Review & submit monthly facility rent roll to AP – deadline driven
  • Review & submit updated facility details report to Canada utilizing the Master Lease Fact Sheets – facility, insurance & legal depts.
  • Review and voucher facility related invoices
  • Prepare monthly facility status report for District & Branch Managers to review timelines for upcoming lease renewals
  • Prepare documentation & process to handle internal facility inspections and follow up.
  • Work with specific contact on monthly facility inspections
  • Provide prompt response to requests and issues from facility occupants
  • Monthly Operations Meeting:  Finalize & present financial analysis reports for all Purolator International facilities – deadline driven

 

Travel & Entertainment Expense Auditing:

  • Field expense related questions by employees & audit team.
  • Audit incoming expense reports.
  • Provide assistance in entering expense reports for employees without access to SAP
  • Review post audit expense reports returned by AP and provided responses/missing documentation to AP – deadline driven.
  • Twice a week, review expense reports finalized by the audit team and generate the reimbursement report that goes to AP for all the approved expense reports to be released for payment – deadline driven.

 

Travel Management:

  • Arrange travel utilizing available travel programs when airfares are pricing over $700.
  • Arrange travel for new hires or employees who do not regularly travel
  • Research and update information required for Monthly Operations meeting for Facility, Procurement & Travel
  • Assist with travel arrangements when group meetings are being scheduled.
  • Monthly Ops Meeting:  Finalize & present financial analysis reports for all travel – deadline driven

 

Car Allowance Program Management:

  • Monitor and assist with participant out of compliance issues
  • Review & submit monthly car allowance (Runzheimer) report – deadline driven
  • Monthly Operations Meeting: Finalize & present financial analysis reports for car allowance program.

 

Job Requirements, Knowledge, Skills, and Abilities Requirements

  • Microsoft Excel - Expert
  • Microsoft Word, PowerPoint, and Outlook
  • Management (Vendor, Process) People management
  • Subject Matter Expert:  Travel Agent, Real Estate, Facility Management, Procurement

 

Education and/ or Work Experience Requirements

  • High school diploma or equivalent level
  • 2-4 years of position related experience

 

 

Purolator International is an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other factors considered discriminatory. If you require an accommodation during the recruitment process, we will work with you to meet your needs.

 

Purolator International, Inc. is proud to be an EEO/AA employer M/F/D/V. We perform pre-employment background verification checks.

 

Purolator International depends on our communities for public and business services that are critical to our success. We strive to always give back to the communities we belong to. A key component of the Purolator International’s culture is making valuable and charitable contributions as a company, regionally and as individuals.

 

We recognize that our employees and their families are key stakeholders. We will only be successful as a business if we provide our employees with a safe and healthy workplace and if we have the right people in the right roles with the support they need to succeed. We hire for attitude and train for skills. To learn more about us and our values, go to www.purolatorinternational.com.


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