Operations Administrative Assistant

Date: 31 Mar 2026

Location:

Etobicoke, ON, CA, M9W 7C3

Work Location Type: Non-Union Clerical

It’s not a package. It’s a promise®.

As Canada’s leading integrated freight, package, and logistics provider, we’ve been helping promises get where they need to be for more than 60 years. How does the magic happen? The journey starts with you. The places we go, the elements we brave, the promises we deliver – it’s all possible because of our people. So, whether you’re looking to build new skills, make an impact in your community, or inspire your team, we go there for you.

Description

Reporting to the Senior Hub Manager, you will work closely with the Operations Team and to support their day-to-day needs and execution of administrative tasks within the department. The Administrative Assistant will ensure quality and accurate data reporting related to the legislative and compliance needs of the team. You are a highly organized individual and are able to build effective relationships with different departments and levels both within the organization and with external vendors .

Responsibilities

Prepare, maintain and analyze operational documents and reports and submit to appropriate parties;
Department event coordination and support (Employee recognition, Diversity & Inclusion, Purolator Tackle Hunger, Employee engagement activities, departmental off-site events);
Order placement and follow up of IT assets and requirements for the team;
Tracking and follow-up to internal communications related to department;
Ordering office supplies and managing inventory
Tracking and follow-up to ensure timely completion of all training requirements and annual training certifications;
Managing calendars and scheduling meetings
Booking travel arrangements (flights, hotels, transportation)
All other related and assigned duties.

Experience

Preferred 2 years of reporting, facilities/or administrative experience in a customer-service driven and fast-paced environment;
Demonstrated aptitude to prioritize tasks based on comparative importance and urgency;
Ability to work with minimal supervision and direction;
Advanced-level knowledge of common industry software such as Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat;
Flexibility to work irregular hours from time to time, if required;
Excellent communication skills (written and verbal).

Language Requirement: Proficiency in English is required for this position due to the frequent communications that must be conducted in English with various stakeholders. This requirement is justified by the nature of the responsibilities and operational needs.

POSTING DETAILS
Location: 325 Humber College Blvd. Etobicoke

Hours of Work: Monday- Friday: 8:00AM-4:00PM
Working Conditions: Office Environment

Reports to: Senior Manager Hub Operations
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Purolator is an equal opportunity employer committed to diversity and inclusion. We welcome all qualified applicants and provide accommodations during the recruitment process upon request.

Purolator complies with Canadian law in all recruitment practices. During pre-screening, we may use an Artificial Intelligence (AI) tool, supported by human oversight, to efficiently manage tasks such as resume screening and candidate matching, enabling our team to connect with qualified candidates faster.

Personal information is used solely for recruitment and managed in accordance with privacy legislation. For AI-related inquiries only, contact TalentCOE@purolator.com. To apply, visit our Careers Page.

We recognize that employees and their families are essential to our success. We strive to provide a safe, healthy, and supportive workplace, ensuring the right people have the tools they need to thrive.

Every day at Purolator is an opportunity to connect with colleagues, customers, and communities to make a positive impact. Learn more about our values at www.purolator.com.