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Manager, Office of the CEO

Date:  19-Jan-2023
Location: 

Mississauga, ON, CA

Work Location Type:  Onsite

 

Open up to the Possibilities!
At Purolator, you’ll be proud knowing you’re working for a Canadian company that truly values its employees. And it’s community. This is an exciting and evolving industry and we’re leading the change as we strive to deliver the future. Here you will be empowered to help move the business forward. Each and every day. Are you open to the possibilities?

Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment. If you have questions, please feel free to ask during your interview.

 

Workplace Environment:       Onsite 

 

This role can sit in the following cities:    Mississauga                         

 

Job Description

Reporting to the CEO, the Manager, Office of the CEO will prepare and organize meetings, manage correspondences on behalf of the CEO, manage schedules, arrange travel, prepare documents, reports, and presentations, and manage processes and events with minimal direction.

 

You are a highly organized, resourceful, critical thinker with a natural ability to solve problems independently. It will be important for you to build effective relationships with different departments and levels in the organization, as well as external vendors. You will work to grow your career, connect, and learn through continuous on-the-job learning and collaboration with others.

 

The Manager, Office of the CEO will:

  • Effectively manage the CEO’s calendar and their relationship with stakeholders, including the Board of Directors and others
  • Make informed decisions to prioritize and maximize their daily schedule, while identifying and communicating task prioritization
  • Create, prepare, and organize presentations for internal and external speaking engagements
  • Organize and prepare Executive Board meetings, including deck preparation and creation, alignment of Board member calendars, travel and accommodations
  • Act as the team lead for Senior Executive Assistants by identifying and implementing process improvements, creating training tools and resources, and providing training for new hires
  • Create daily status update and other crucial reports for leadership. Set up and maintain various reports, running reports and forecasting as well as report consolidation and preparation in various formats
  • Coordinate and prepare in person and virtual meetings including agendas, room preparation, equipment, etc.
  • Coordinate large scale events
  • Process invoices, expenses, reimbursements as well as ordering office supplies
  • Other duties as assigned

 

To be successful, you are:

  • An experienced administrative professional. You have at least 7-10 years of experience as an Executive Assistant in a highly confidential and fast-paced environment.
  • Tech Savvy. You have solid knowledge of MS Office 365 including Word, Teams, Excel, PowerPoint, and Outlook.
  • A strong communicator. You have excellent verbal and written communication skills. Your interpersonal skills are above par and as a result you are able to interact with a wide range of individuals.
  • Detail oriented, resourceful and an effective problem solver. Your critical thinking skills help you make informed decisions with limited guidance.
  • Able to demonstrate a strong aptitude to prioritize tasks based on comparative importance and urgency.

 

 

 

 

POSTING DETAILS
Location:                    530 - Corporate  
Working Conditions: Office Environment 

Posting Number:         [[id]]

Reports to:                  SVP HR 
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We are aware of a fraudulent website that appears to mimic the Purolator careers page. Official job postings from Purolator are shared on www.purolator.com/careers or https://careers.purolator.com. Please ensure any job applications are made directly on these websites. Please note, Purolator will never ask an applicant to make a financial transaction for equipment as part of its recruitment process.

Purolator is an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Indigenous status or any other factors considered discriminatory. If you require an accommodation during the recruitment process, we will work with you to meet your needs.

We recognize that our employees and their families are key stakeholders. We will only be successful as a business if we provide our employees with a safe and healthy workplace and we have the right people in the right roles with the support they need to succeed. We hire for attitude and train for skills.  To learn more about us and our values, go to www.purolator.com.

At Purolator, every day is an opportunity for our employees to connect with one another and with our customers to help make a positive impact in the communities where we live, work and play.

 

#LI-ONSITE 


Job Segment: Executive, Manager, Management

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