Paralegal, Language Office and Labour & Employment

Description

We are seeking a highly organized, polyvalent and bilingual Legal professional to support our organization’s compliance with Québec language compliance (Bill 96), francization requirements, and provide support to the Legal, Labour and Employment Team.

Responsibilities

Language Compliance

• Maintain, track, and update the inventory of materials as required, subject to Québec language requirements.
• Support Francization obligations where applicable (documentation coordination, scheduling, evidence collection for audits).
• Support with preparing internal trackers, reports, dashboards, and summaries related to B96 compliance and Language office activities.
• Implement procedures and related tasks as required that support consistency and quality of French across the company.
• Support language compliance obligations under other applicable legislative frameworks, including the Official Languages Act, as responsibilities evolve and as determined by the organization.

Language Office & Translation Support

• Serve as general resource for the Language Office: intake, prioritization, assignment, turnaround tracking.
• Support with translation validation for internal and external resources across the company.
• Establish the centralized repositories for bilingual templates and legal department managed resources.
• Support training rollouts on language obligations for business teams.

Labour / Employment Support

• Provide operational support to Legal Counsel in Labour and Employment/HR matters, particularly for Québec and Atlantic provinces, but also where required for other provinces as well, including:
  • Drafting of factual summaries, reviewing HR letters, working on how-to documents and other HR tools to manage cases at Legal Counsel request;
  • Preparation of materials for proceedings under supervision of Legal Counsel as cases may require.
  • Partner with Labour & Employment and Human Resources to coordinate the certified French/English translation of employment agreements, and other internal communications impacting Québec.
  • Handle HR and Labour support overflow as required, including providing guidance on legal interpretation and case management.

Education

• Bachelor’s degree or college diploma in Law/Paralegal Studies, or related field.

Experience

• 2–4 years of coordination experience in HR/Labour environments.
• Bilingual (English/French) with strong written skills in both languages; ability to review and route French documents with care and consistency.

Nice-to-Have

• Experience supporting Québec language compliance pursuant Bill 96.
• Familiarity with OQLF processes, Francization, and Québec employment documentation.

Core Competencies

• Organization & Prioritization: manages multiple deadlines, triages requests, and escalates risks early.
• Detail Orientation: meticulous version control, accurate metadata, careful QA on bilingual documents.
• Confidentiality & Judgment: handles sensitive labour and legal materials with discretion.
• Process Mindset: builds clear SOPs, checklists, templates, and continuous improvement loops.