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Senior Executive Administrative Assistant

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Date: 27-Jul-2022

Location: Mississauga, ON, CA

Company: Purolator

Open up to the Possibilities!
At Purolator, you’ll be proud knowing you’re working for a Canadian company that truly values its employees. And it’s community. This is an exciting and evolving industry and we’re leading the change as we strive to deliver the future. Here you will be empowered to help move the business forward. Each and every day. Are you open to the possibilities?

Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment. If you have questions, please feel free to ask during your interview.

 

Job Description

Job Description

  • Review and sort mail and email identifying actions required and taking action where appropriate.
  • Record keeping including developing and maintaining a well-organized file system that permits easy reference and retrieval of information.
  • Processing invoices, expenses, reimbursements as well as ordering office supplies and making travel arrangements as well as itinerary management.
  • Set up and maintain various reports on KPIs
  • Take internal client calls and action accordingly.
  • Coordinate meetings and conference calls and calendar management
  • Meeting preparation including, agendas, room preparation, equipment, etc.
  • Will maintain high level of professionalism in dealing with all internal and external clients.
  • Will ensure that all materials and discussions remain confidential.
  • Capture minutes, time keeping and active clarification during meetings
  • Independently follow up on stakeholder action items identified during meetings
  • Manage documentation repositories as assigned i.e. contract lifecycle management, document management systems
  • Maintain relationships with law firms and other vendors
  • Manage the legal department budget including accruals
  • Support the legal operations function for the legal department and champion a continuous improvement culture
  • Other duties as required.

 

Qualifications

  • Exemplifies and consistently demonstrates our core competencies of customer focus, communicates effectively, collaborates, instills trust and self-development.
  • Post-secondary education in legal administration, legal operations or equivalent work experience
  • Legal department experience
  • Excellent knowledge of Microsoft Office Suite
  • Ability to communicate effectively (written and verbal)
  • Excellent customer service skills
  • Self-starter who is resourceful and takes initiative
  • Ability to work with little supervision
  • Well-developed problem solving

 

 

 

 

POSTING DETAILS
Location:                    530 - Corporate  
Working Conditions: Office Environment 

Reports to:                  SVP, General Counsel & Corporate Secretary 
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We are aware of a fraudulent website that appears to mimic the Purolator careers page. Official job postings from Purolator are shared on www.purolator.com/careers or https://careers.purolator.com. Please ensure any job applications are made directly on these websites. Please note, Purolator will never ask an applicant to make a financial transaction for equipment as part of its recruitment process.

Purolator is an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Indigenous status or any other factors considered discriminatory. If you require an accommodation during the recruitment process, we will work with you to meet your needs.

We recognize that our employees and their families are key stakeholders. We will only be successful as a business if we provide our employees with a safe and healthy workplace and we have the right people in the right roles with the support they need to succeed. We hire for attitude and train for skills.  To learn more about us and our values, go to www.purolator.com.

At Purolator, every day is an opportunity for our employees to connect with one another and with our customers to help make a positive impact in the communities where we live, work and play.

 

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